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Fox Chase schooled on rules for teleconferencing

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By Stephen Thomas

 FOX CHASE - The City of Fox Chase has not yet hosted a teleconference council meeting. Despite discussion of the idea, they may never attempt to.

City attorney Mark Edison discussed an information packet from the Kentucky General Attorney's Office regarding teleconferencing.

The city had discussed the possibility of teleconferencing a meeting when a member may be out of town or unavailable to attend in person due to emergencies or scheduling conflicts.

Edison said the information allowed a council meeting to be teleconference, however there were many required stipulations to make it a legal teleconference.

According to Edison, criteria included that the selected sites for a teleconference must be determined in advance and noted in the meeting's agenda.

The sites must allow enough space for the general public to attend, and the acoustics must be configured to allow everyone to hear properly at both sites.

The sites must also have the capability to see one another, meaning everyone in both places should be able to see everyone the other location, both council and audience.

The selected site must be a public facility with a specific location, and the public must be notified of the location in advance. Proper paperwork must be completed to approve the location.

"Any meeting of a quorum has got to be in a public facility that's open to the public," Edison said.

All council members were required to sign a Proof of Receipt and a Certificate of Distribution" acknowledging that they understood the packet information.

In other business:

- Rumpke will continue to provide garbage collection services for the city of Fox Chase. The council approved Rumpke's three-year contract bid, with a one-year option added.

Contract bids were first opened during the regularly-scheduled monthly meeting. With no quorum, a special meeting was hosted to approve a contract.

Rumpke's contract included a weekly collection service at an initial cost of $9.25 per unit through the 2014-15 business year, ranging from Oct. 1 through Sep. 30.

Rumpke's rates increased each year, up to $9.53 for 2014-15 and $9.82 for 2015-16, with the 2016-17 option year at $10.11.

Rumpke also agreed to provide a roll-off container to the city for annual clean-ups.

The only other bid Fox Chase received was from Waste Management, offering a 36-month contract at a set price of $12.18 for weekly pick-up, including one large item.

- City clerk Ricki Daniels informed the council that the city website had been hacked in recent months.

The Fox Chase site was created on a similar template with the cities of Hunters Hollow and Pioneer Village. All three sites were affected.

Daniels said Hunters Hollow council member Phillip Price and Stefan Tamburro of Designs Made Simple were working on the Hunters Hollow site to get the system back to normal.

Once that site is fixed, the two would fix the other sites as well.

Currently Daniels is able to add meeting minutes and the city newsletter updates, but not ordinances.

Daniels said the new website and template would be more user-friendly both for employees and the public.

- The city retained a new auditor, Tom Atkinson, who will replace the retiring David Buchenberger.

Broughton said Buchenberger will continue to assist the city and Atkinson by doing financial statements.

The next meeting of the Fox Chase City Council is scheduled for Tuesday, Oct. 8, 7 p.m., in the Larry Belcher Meeting Room at Jewish Hospital Medical Center South. The public is invited to attend.